Article I: Standing Committees
The standing committees of the Senate are: Faculty Affairs, Curricular Affairs, Academic and Student Issues, Teaching, Learning Technology Advisory Committee, and Cultural Diversity and Enrichment. Committees are composed of appointed faculty, students, ex officio members, and other persons specified in the committee designations.
Article II: Functions of Standing Committees
A. Faculty Affairs Committee
This committee works to promote professional, academic, and cultural growth of the faculty; seeks to improve lines of communication between faculty, administration, and students; considers any ethical problems arising out of or affecting a faculty member's performance; and reviews the promotion and tenure review process.
B. Curricular Affairs Committee
This committee evaluates proposals for new academic degree programs and makes recommendations about them to the Senate. It also periodically reviews the quality and needs of existing degree programs offered at the Campus. Committee membership shall be comprised of three representatives from each of the Academic Units and a Chair, appointed by the Chair of the York Campus Senate. No more than one representative from a given discipline may serve concurrently. Committee composition should ideally meet the goal of providing representation from multiple full-time types of appointment. The representatives will be selected by the faculty within the appropriate academic unit; the DAA is an ex officio member.
C. Academic and Student Issues Committee
This committee addresses the quality of the campus academic environment, including such aspects as instruction, the instructional evaluation process, advising services, transitional programs, learning support services, clubs and other extracurricular activities, and student conduct. The DAA, DSES, DACC, DLC, and the Head Librarian (or their representatives) are ex-officio members.
The Academic and Student Issues Committee has four subcommittees:
1. Honors Subcommittee
This subcommittee oversees the York Campus Honors Program. This function includes determining student eligibility, approving courses to be offered, and coordinating special programs, benefits, and awards for program participants. Each fall the subcommittee will report to the Senate on the previous year's program. The subcommittee is chaired by the campus coordinator of the University Scholars Program; its membership shall include students enrolled in the Honors Program. In appointing members, the Senate Chair shall consult with the University Scholars Program Coordinator.
2. Teaching Award Subcommittee
This subcommittee selects the recipients of the York Campus Faculty Teaching Awards based on nominations made by faculty, students, or administrators. Membership shall consist of the full-time Teaching Award recipients from the four immediately preceding academic years, the DAA, and one student appointed by the Chair of the Senate. The faculty members of this subcommittee select one of themselves as their chair.
3. Academic Advising Council Subcommittee
This subcommittee is composed of the Academic Advising Award winners from the three preceding years and two student members selected by the SGA. The DUS Programs Coordinator and the DUS adviser are ex officio members of this subcommittee. The subcommittee will function as prescribed in the rules and procedures governing the Academic Advising Award. In addition, the subcommittee will be responsible for actively addressing the needs of the campus advising system. The faculty members of this subcommittee select one of themselves as their chair.
4. Student Awards Subcommittee
This subcommittee administers all student awards programs; in this capacity it sets requirements for new awards, selects recipients of awards, assists the DSA with the Annual Awards Banquet, and submits an annual report to the CEO at the end of Spring Semester. In appointing members, the Senate Chair shall consult with the DSES. The DSA and the Campus Athletic Director are ex officio members of this subcommittee.
D. Teaching. Learning Technology Advisory Committee
This committee addresses issues relating to academic technology, classroom technology, and faculty development needs in teaching and learning. The committee assesses technology and training needs, recommends technology standards for classrooms and campus infrastructure, develops classroom improvement proposals, reports to the Commonwealth College TLTA committee and disseminates information from that committee to the campus. Membership shall be as specified by the Dean of the Commonwealth College.
E. Cultural Diversity and Enrichment Committee
This committee works to enhance intellectual and cultural opportunities and to develop a nurturing campus environment for all people. By addressing issues of concern to racial, ethnic, and other minority groups, the committee endeavors to make the campus more accessible to all people in the campus' service area. The committee encourages interaction with all appropriate groups and agencies in the larger community and oversees cultural programming for the Campus. The CEO and the DSES are ex officio members.
Article III: Special Committees
Special committees to consider subjects not already assigned to a standing committee may be created as needed by the Chair.
Article IV: Committee Chairs
Committee chairs must be full-time faculty members, and normally they will be chosen from the membership of the previous year's committee. The same faculty member normally may not chair a committee for more than two consecutive years.
A committee may invite to committee meetings non-members who might assist the committee in its work, but the chair will ensure that only committee members may vote in making committee decisions. Committee chairs will inform the Senate Chair of non-routine matters they wish to consider and secure the Senate Chair's concurrence before proceeding. All reports and proposals made by committees and subcommittees will be presented to the Campus Senate.
Once each semester, committee chairs will report in writing to the Senate membership on the progress of their committee's work.
ARTICLE V: Parliamentary Authority
The rules contained in Robert's Rules of Order (Revised) shall govern all meetings of this Senate in all cases to which they are applicable, and in which they do not conflict with the Constitution and Bylaws.
STANDING RULES OF YORK CAMPUS SENATE
I. YORK CAMPUS OMBUDSMAN
1. Unit - The Ombudsman Unit shall consist of all full-time faculty members and members of the Division of Undergraduate Studies (DUS).
2. Voting Privileges and Qualifications of Ombudsman
Voting privileges are extended to all members of the unit, and only to members of the unit. All members of the Ombudsman Unit who have had one academic year's experience at York campus at the beginning of their term of office are eligible to serve in this position.
3. Nomination and Election of Ombudsman
a. The Ombudsman shall be elected during the spring semester of odd-numbered years.
b. An Ad Hoc Committee for nominating shall be appointed at the beginning of the spring semester by the chair of the Campus Senate. Nominations will also be accepted from the floor, after a slate of at least three candidates has been offered by the Nominating Committee. At the time of nomination, each potential candidate must indicate willingness to serve if elected.
c. Election shall be by secret ballot by all members of the unit.
d. The chair of the Campus Senate shall appoint an Ad Hoc Committee responsible for handling ballots and tallying votes.
e. The individual receiving the highest number of votes will be the elected Ombudsman. The individual with the second highest number of votes will be declared the Alternate Ombudsman.
4. Conditions of Office
a. The term of office shall be two years, starting on July 1 following the time of election.
b. The Alternate Ombudsman is encouraged to assist the Ombudsman in fulfilling the duties of the position. If the Ombudsman is unable to complete the term, the Alternate will assume the duties of the Ombudsman for the remainder of the term and an election will be held to fill the position of Alternate Ombudsman within thirty days.
(Passed November 2, 1973)
Revised and Approved April, 2005
Revised and Approved April, 2011
Revised and Approved December, 2011