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Attendance:
Bruce Babcock, Robert Bartell, Dennis Baughman, Kristin Cole, Mark Casteel, William Cantor, Dianne Creagh, Harriet Darling, Somya Dwivedi-Burks, Deborah Eicher-Catt, Robert Farrell, Deirdre Folkers, Charles Gaston, Sukhdeep Gill, Frederick Haag, Harley Hartman, Cecilia Heydl-Cortinez, Michael Jarrett, Ali Kara, Andy Landis, Fulgentius Lugemwa, Michael Marcus, Catherine Moon, Maureen Muller-Kahle, Michelle Knights, Jennifer Nesbitt, Larry Newcomer, Samir Shah, Duke Sarafian, Noel Sloboda, Javed Siddique, Abdul Siddiqui, Stuart Stelly, Jane Sutton, Ken Swalgin, James Ziegler, Anne Vardo-Zalik, Emily Wenk, David Van de Streek, Jeff Warner, Suzanne Shaffer, Jane Emery, Barbara Eshbach, Barbara Dennis, Bill Vangreen, Holly Gumke, Sue Ruch, Shaun Turner, Andrew Caldwell, Lisa Plowfield, Jessica Petrie, and Patrick Tanner.

  1. I. Meeting called to order at 12:10 p.m.
  2. II. Minutes from the November 8, 2011, meeting
    1. A. Minutes approved as submitted
  3. III. Communications from the administration, faculty, and committees
    1. A. Announcements from the Chancellor, Dr. Lisa Plowfield.
      1. 1. Recognition and congratulations were extended to Dr. Eicher-Catt, on her best article award from the Philosophy of Communication Division of the National Communication Association.
      2. 2. In providing a brief update on the Office of the director of Academic Affairs (DAA), she indicated that Dr. McCormick will be gone for several months. She extended thanks from Dr. McCormick and his family for sending so many greetings and well wishes for his recovery. Dr. Plowfield also shared her plan to appoint an interim DAA. This appointment requires a number of administrative approvals and will be made by the chancellor. She thanked the faculty for their support in accomplishing the work of the DAA during Dr. McCormick’s illness.
      3. 3. Dr. Plowfield shared that the chancellor’s suite of offices will be vacated again as the environmental health issues have returned; Holly Gumke is working with University Park (UP) to find a resolution to these issues. Dr. Plowfield also announced that the faculty’s hallway mailboxes would be relocated to the mail room during the fall break. Access to the locked mail room is via one’s ID card.
      4. 4. She also extended her thanks to those who donated to the United Way and encouraged those who have not responded to do so as the deadline is approaching.
      5. 5. Dr. Plowfield thanked the faculty for electing members to the Strategic Planning Committee. She has appointed Dr. Sharon Christ to chair this important committee. Once the Core Council letter is received and reviewed by our campus, the Strategic Planning Committee will begin to meet to identify critical priorities and formulate a tactical plan for the immediate twelve to eighteen months.
      6. 6. Dr. Plowfield shared a brief overview of our campus budget and how it is affected by our significant declines in enrollment. She also noted that she is using Dr. McCormick’s guidelines in awarding travel funding and shared a graph that indicates that more than 60 percent of the funding has been used in less than 50 percent of the time academic year. This spending, however, is in alignment with the travel spending of the previous two years.
      7. 7. Dr. Plowfield noted that along with Sharon Christ and Shaun Turner, she had a very positive meeting with Harrisburg Area Community College (HACC) York. HACC is very interested in having Penn State York be the destination location for two plus two programming. This type of educational collaboration can be done in many ways. We can develop transfer agreements between HACC and Penn State York, similar to what is currently available with Penn State Harrisburg; the details of these agreements can be found on their website. We should strive to replicate as many of these agreements with Penn State York with HACC as quickly as possible to increase our enrollment. The current transfer rate from HACC York to Penn State York is around twenty-five students per year and could likely increase to ninety to 90 -100 per year. We will need the help and support of faculty to review and develop these types of collaborations.
      8. 8. Dr. Plowfield also extended her thanks to Shaun Turner for planning the fall and spring open houses. She also thanked the many faculty who participated in the fall open house.
      9. 9. In light of the recent media events related to athletics and allegations of abuse, we need to be aware of our communications and positive messaging. If you are contacted by any reporters, please contact Barb Dennis or direct them to a University Park spokesperson. In general, we should avoid making public comments related to the events that are in the legal process.
    2. B. Announcements from the office of Academic Affairs
      1. 1. Deirdre Folkers announced that faculty should submit the academic integrity violation forms to the Office of Academic Affairs as soon as possible.
    3. C. Announcements from University Senators
      1. 1. Robert Farrell announced that there is discussion in the Undergraduate Education Committee about changing the grade structure such as “A+,” “C- ,” and so on. This might be finalized at the December 6 meeting. There will be some modification in credit by examination.
      2. 2. Robert Farrell also reported that proposal from Schreyer Honors College is in the pipeline to slightly modify the way students handle the first year honor courses.
      3. 3. Deirdre Folkers announced that she is serving in Academic Records Scholarship Student Admission Committee. A subcommittee from this committee is looking at nondegree conditional students; how long they remain nondegree conditional status. This committee is also gathering some data for those students who are taking large number of credits.
    4. D. Announcements from Faculty Council Representative, Bill Cantor
      1. No report or comments
    5. E. Announcements from Faculty
      1. 1. Jennifer Nesbitt announced there will be a campus bus trip to Dickinson College to see the author, Margart Atwood, on November 29, 2011. The trip will cost $15 for a faculty member.
      2. 2. The chair of the Promotion and Tenure (P&T) Committee, Sukhdeep Gill, announced that they have finished their business for fall semester and they are on track.
      3. 3. Kelly Moon announced that her class will be giving a presentation about the report on their survey in the community room on December 8, 2011, at 7:00 p.m. This presentation will include the students’ ideas for campus improvements.
      4. 4. Robert Farrell requested that the faculty complete the electronic survey emailed a couple of weeks ago about the attitudes on adult learners at Penn State. This survey will help the Commission on Adult Learners to identify the declining rate of adult learners at Penn State University.
    6. F. Announcements from Staff
      1. 1. Barbara Dennis announced if you are contacted by any reporters, please have them contact her or direct them to a University Park spokesperson. We should avoid making public comments related to the events that are in the legal process.
      2. 2. Patrick Tanner announced that we are slightly up in fall admission applications. The increase in enrollment is due, in part, to Shaun Turner as well as the entire campus’ efforts.
      3. 3. Patrick Tanner reported that the Enrollment Management Team (EMT) has been discussing our graduation rates and some new major offering recently and they welcome any comments or thoughts on these issues. EMT also talked about the success rate of new first year students according to their predicted grade-point average (GPA). There is good number of students who have completed their three semesters at Penn State York.
      4. 4. Patrick Tanner extended his thanks to Shaun Turner for homecoming event. This event showed about 50 percent increase in the attendees which will lead to increase in the number of applicants.
      5. 5. Patrick Tanner also announced that soccer team is in very good standing for this year and one of our athletes received the Player of the Year Award at the athletic conference along with some other awards.
      6. 6. He also reminded to please sign up for a trip ID. It is required from all faculty and staff as well as all the students.
      7. 7. Bill Vangreen announced that active shooter training movie is about thirty minutes long and if anyone is interested he will be happy to show it to the class.
      8. 8. Holly Gumke announced that supplies and materials are disappearing from the mail room and she again reminded that access to the mail room will be through your ID card.
    7. G. Announcements from the Student Government Association (SGA)
      1. 1. Patrick Tanner also announced that the current president of Student Government Association is stepping down for personal reasons. The vice president will assume the duties and an election for the new vice president will be held soon.
    8. H. Announcements from Senate Chair
      1. 1. Deborah announced that senate committee reports for fall semester are due by Monday, December 5 at noon. She asked chairs to follow the recommended format for committee reports distributed at the fall charge meeting.
      2. 2. Deborah reminded everyone of the upcoming Academic and Student Issues Forum scheduled for Monday, November 14 from 12-1:15 p.m. in Room 105, John J. Romano Administration Building (RAB). This is a jointly sponsored event by the Senate, the Chancellor, and the Academic and Student Issues (A&SI) Committee. The topic of discussion is: How do we promote being a student-centered campus while not compromising academic standards of excellence? She encouraged everyone to bring items for discussion.
      3. 3. Deborah called everyone’s attention to the scheduled spring senate dates—listed at the end of today’s agenda.
    9. I. Announcements from Senate Chair-Elect
      1. 1. Emily Wenk announced that the fixed term employees will know about their contract renewal thirty days prior to the expiration of the previous one.
    10. J. Announcements from Senate Committee Chairs
      1. 1. Andy Landis announced that Academic and Student Issues Committee will be bringing a request to make a change in the Bylaws pertaining to the Academic Advising Award subcommittee. Expect this formal motion to come to senate vote at our next senate meeting in December.
  4. IV. Unfinished Business
    1. No Unfinished Business
  5. V. New Business
    1. 1. Deborah announced that no motions were brought forward to the Senate from committees for today’s meeting and asked if we had any new business from the floor.
    2. 2. Kenneth Swalgin announced that the Curricular Committee is currently looking at establishing the procedure and timeline for the committee to follow in reaffirming or re-evaluating proposed hires that were approved by Senate but were not acted upon by the administration the prior academic year. The committee also anticipates bringing their formal recommendations on approved faculty hires made last year to the Senate for approval at the December 8 meeting.
    3. 3. Fred Haag announced that the Faculty Affairs Committee, at the request of our chancellor, discussed some issues concerning the Pullo and Advisory Board Grants and sent their recommendations to the senate chair, Dr. Deborah Eicher-Catt and campus chancellor, Dr. Plowfield.
  6. VI. Forensic Business
    1. 1. Deborah introduced our new financial aid counselor Jessica Petrie. She was asked to discuss financial aid issues in regards to advising and student retention. Jessica distributed a handout on the new Satisfactory Academic Policy (SAP) which will be effective at the end of the summer 2012. This is important for those who are serving as student academic advisors. The three components to the SAP are: the completion rate, maximum time frame, and degree status. Deirdre added clarifying comments related to drops and adds.
    2. 2. Jessica also mentioned that she has compiled a Frequently Asked Questions handout that is available on our website. The answers to most of their questions can be found there.
    3. 3. Jessica reported that work study forms have been revised. For faculty who work with students, these forms need to be signed by the advisors and the budget administrator.
  7. VII. Adjournment
    1. A. Motion to adjourn was approved at 1:10 p.m.
      1. 1. Motion made by Andy Landis
      2. 2. Motion seconded by Sukhdeep Gill
  8. VIII. Our next meeting will be held on December 8, 2011, 12:10-1:15 p.m., in Room 107, M. S. Grumbacher Information Sciences and Technology Center.

Respectfully submitted,
Javed Siddique